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INTEGRATED CONTRACT
/ PURCHASE MANAGEMENT SOFTWARE
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In course
of entering into and managing, a contract produces many
documents that capture series of activities and their
time of occurrence. A good Contract management software
shall be one that helps in:
- Preparing and
issuing a contract (Purchase)
- Administering
contracts from award to completion
- Expediting
delivery by helping in follow up
- Recording fully
the incoming materials
- Ensuring passage
of material through inspection
- Handing over the
material to the indentor for use
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Our software has the following features : |
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1.
The software integrates the different stages
that complete a standard procurement process, that
is : |
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- Registration of a Material / Service requisition in the
MM department
- Issuing of Tender Enquiry (Request For Quotation)
- Placement of Order
- Follow up with supplier for deliveries
- Updating of incoming materials' details etc.
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The system also provides an extensive on-screen updating
and query mechanism for all the above functions. |
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2.
Various Reports (outputs), on-screen
as well as in
print form, give: |
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- A Requisition's current status in the process flow
- Current status of all the requisitions raised by a
department
- Pending action lists
- List of all recorded suppliers (Vendors) with full
addresses
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3.
Follow up action produce :
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- Order intimation to the vendor
- Advance reminder to the vendors to stick to the delivery
schedule
- Post reminders to expedite delivery
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4.
Analysis of contract / purchasing data :
- Total Lead time analysis
- Work load analysis
- Requisition distribution
- Order distribution
- Order values in a given period of time
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